--- title: Email Signatures and Google Mappings description: "Email Signatures in Linq Admin: build template, assign to teams/users, connect Gmail Mapping for Google Workspace auto-sync, resync & save" --- [Skip to content](https://help.linqapp.com/email-signatures-and-google-mappings#main-content) English Show submenu for translations [![Cube-Linq-w](https://help.linqapp.com/hs-fs/hubfs/Cube-Linq-w.png?width=200&height=89&name=Cube-Linq-w.png)](https://linqapp.com/?hsLang=en) Open main navigation Close main navigation - English Show submenu for translations - [Go to linqapp.com](https://linqapp.com/) [Go to linqapp.com](https://linqapp.com/?hsLang=en) How can we help? - There are no suggestions because the search field is empty. 1. [Help Center](https://help.linqapp.com/?hsLang=en) 2. [Linq One](https://help.linqapp.com/linq-one?hsLang=en) 3. [Admin Dashboard](https://help.linqapp.com/linq-one?hsLang=en#admin-dashboard) January 16, 2026 # Email Signatures and Google Mappings #### **Overview** Linq’s **Email Signature Template** and **Google Mapping Sync** tools streamline how team signatures are created, deployed, and automatically synced across your organization’s Google Workspace accounts. With this setup, you can design one consistent signature template, assign it to users or teams, and ensure it stays synced whenever Google accounts are added or updated. --- #### **1️⃣ Create & Configure an Email Signature Template** ### **Step 1: Create a New Template** 1. Navigate to **Integrations → Email Signatures** in your Linq Admin Dashboard. ![Screenshot 2025-12-10 at 8.38.12 AM](https://help.linqapp.com/hs-fs/hubfs/Screenshot%202025-12-10%20at%208.38.12%20AM.png?width=217&height=241&name=Screenshot%202025-12-10%20at%208.38.12%20AM.png) 2. Click **Create New** to begin. ![Screenshot 2025-12-10 at 8.39.00 AM](https://help.linqapp.com/hs-fs/hubfs/Screenshot%202025-12-10%20at%208.39.00%20AM.png?width=114&height=52&name=Screenshot%202025-12-10%20at%208.39.00%20AM.png) 3. Name your template (e.g., *“HQ Standard Signature”*). 4. ![Screenshot 2025-12-10 at 8.39.30 AM](https://help.linqapp.com/hs-fs/hubfs/Screenshot%202025-12-10%20at%208.39.30%20AM.png?width=398&height=370&name=Screenshot%202025-12-10%20at%208.39.30%20AM.png) 5. Optional: Duplicate or delete existing templates using the “⋮” menu. --- ### **Step 2: Customize Design** Under the **Create** tab, you can configure: - **Images:** Choose between profile photo, logo, or both. - **Links:** Add your Linq page, website, or social links (LinkedIn, Instagram, etc.). - **Footers:** Add custom banners, environmental disclaimers, or legal notices. > 💡 *Tip:* Use “Profile Photo Only” with circular images for a modern, minimal look. --- ### **Step 3: Configure Settings** Switch to the **Configure** tab: ![Screenshot 2025-12-10 at 8.40.04 AM](https://help.linqapp.com/hs-fs/hubfs/Screenshot%202025-12-10%20at%208.40.04%20AM.png?width=540&height=225&name=Screenshot%202025-12-10%20at%208.40.04%20AM.png) - **Activate the Signature** toggle to sync it automatically to assigned members. - **Assign Teams or Members** under the **Assign** section. - Use **Select All** or choose specific groups (e.g., *Sales*, *Inbound 24*, *Linq HQ*). > Turning off the active toggle will remove the signature from all assigned members. --- #### **2️⃣ Assigning Signatures to Teams** Each email signature includes the user’s **name, title, email, Linq link, and QR code** automatically from their Linq Page data. Admins can assign a template to: - A **single user** (e.g., John Smith) - A **team** (e.g., Sales, HQ, QA) - Or **all members** across the org > ✅ *Preview signatures per user* using the dropdown on the right-hand side to confirm the data populates correctly. --- #### **3️⃣ Syncing with Google Workspace (Gmail Mapping)** Once signatures are finalized, connect Linq to your Google Workspace to push them into Gmail automatically. ### **Step 1: Access Gmail Mapping** Go to **Integrations → Gmail Mapping.** You’ll see two tabs: ![Screenshot 2025-12-10 at 8.38.12 AM](https://help.linqapp.com/hs-fs/hubfs/Screenshot%202025-12-10%20at%208.38.12%20AM.png?width=282&height=313&name=Screenshot%202025-12-10%20at%208.38.12%20AM.png) ![Screenshot 2025-12-10 at 8.40.43 AM](https://help.linqapp.com/hs-fs/hubfs/Screenshot%202025-12-10%20at%208.40.43%20AM.png?width=162&height=57&name=Screenshot%202025-12-10%20at%208.40.43%20AM.png) --- ### **Step 2: Map Users** Linq automatically matches **Google Workspace emails** to **Linq HQ accounts**. If needed, you can: ![Screenshot 2025-12-10 at 8.41.50 AM](https://help.linqapp.com/hs-fs/hubfs/Screenshot%202025-12-10%20at%208.41.50%20AM.png?width=670&height=55&name=Screenshot%202025-12-10%20at%208.41.50%20AM.png) - Adjust pairings manually. - Add or remove mappings. - Click **Re-Sync Connection** to refresh data after user changes. Each row shows: | Google Workspace | Linq HQ Member | | --- | --- | |   |   | |   |   | > 🔁 Re-sync keeps new Google users automatically linked to Linq signatures. --- ### **Step 3: Verify Integration Settings** Under the **Settings** tab: ![Screenshot 2025-12-10 at 8.42.17 AM](https://help.linqapp.com/hs-fs/hubfs/Screenshot%202025-12-10%20at%208.42.17%20AM.png?width=438&height=193&name=Screenshot%202025-12-10%20at%208.42.17%20AM.png) - Confirm your **Google Domain Super Admin Email**. - Ensure **Status = Active.** - You can remove the integration via **Delete Integration** (irreversible). > ⚠️ *Deleting the integration will remove all synced Linq signatures from associated Gmail accounts.* --- #### **4️⃣ Sync & Save** Once templates are created, assigned, and mappings verified: - Click **Sync & Save** on the top right. - Signatures will automatically populate across Gmail for all assigned users within minutes. - Any updates to the template will re-sync automatically. --- #### **✨ Best Practices** - Keep one **Master Template** for global brand consistency. - Use **Legal & Environmental Footers** to comply with company or region-specific regulations. - Re-sync Google Mappings weekly or when new hires are added. - Preview before activation to confirm correct profile data is displayed. --- ### **Troubleshooting** | Issue | Cause | Fix | | --- | --- | --- | | Signature not updating in Gmail | Integration inactive | Reconnect via Gmail Mapping → Settings | | Wrong user info | Linq page data outdated | Update user’s Linq Page contact info | | Signature not appearing | Template inactive | Enable “Make this email signature active” toggle | --- ### **Summary** Linq’s Signature + Google Mapping integration ensures: - Consistent branding across all users. - Automatic updates and syncing. - Zero manual setup in Gmail. 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